Our Policies
Fundraising Policy
1. Introduction
Passing The Baton CIC (PTB) is committed to ethical, transparent, and effective fundraising to support our mission of empowering communities and fostering social impact. This policy outlines our approach to fundraising, ensuring all activities align with our values, comply with legal and regulatory requirements, and maintain public trust.
2. Fundraising Principles
PTB is dedicated to responsible fundraising and adheres to the following principles:
● Transparency: We provide clear and accurate information about our fundraising activities and how funds are used.
● Accountability: We ensure that all funds raised are used in alignment with our mission and donor expectations.
● Ethical Conduct: We reject any fundraising practices that are misleading, coercive, or unethical.
● Compliance: We adhere to all relevant laws, including the UK Fundraising Regulator’s Code of Fundraising Practice.
● Inclusivity: We engage diverse funding sources, ensuring accessibility and fairness in all fundraising efforts.
3. Fundraising Methods
PTB employs a variety of fundraising methods, including:
● Grants from trusts, foundations, and government bodies.
● Corporate sponsorship and partnerships.
● Public donations via fundraising events, online giving platforms, and direct appeals, Membership schemes and community fundraising initiatives.
● Social enterprise activities that align with our mission.
4. Ethical Fundraising Standards
To uphold our integrity, we commit to the following:
●We will not accept funds from sources that conflict with our mission, values, or ethical standards.
● We will ensure data protection and respect donor privacy, in compliance with GDPR regulations.
● We will provide receipts and acknowledgments for all donations.
● We will maintain transparency in reporting how funds are allocated and used.
5. Use of Funds
All funds raised will be used solely to advance PTB’s objectives. Spending decisions will be guided by:
● The agreed-upon purpose of the donation or grant.
● Our strategic priorities and operational needs.
● Regular financial monitoring and reporting to ensure accountability.
6. Responsibilities
●The Board of Directors oversees fundraising strategies, ensuring ethical and legal compliance.
● The Fundraising Team is responsible for implementing activities in line with this policy.
● All staff, volunteers, and fundraisers must adhere to this policy and report any concerns regarding fundraising ethics.
7. Monitoring and Review
This policy will be reviewed annually to ensure compliance with best practices and legal requirements. Updates will be communicated to all relevant stakeholders.
For any questions or concerns regarding this policy, please contact:
Info@passingthebatoncic.com.
Updated: January 2025
Introduction
This Privacy Policy outlines PTB practices with respect to information collected from users who access our website at www.passingthebatoncic.com or who
otherwise share personal information with us collectively as Users.
Grounds for data collection:
Processing of your personal information (meaning, any information which may potentially allow your identification with reasonable means; hereinafter " Personal Information ")
When you use the Site, you consent to the collection, storage, use, disclosure and other
uses of your Personal Information as described in this Privacy Policy.
We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.
What information we collect?
We collect two types of data and information from Users.
The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“Non-personal Information ”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).
The second type of information Personal Information which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:
● Device Information: We collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity through the Site.
● Registration information: When you register to our Site you will be asked to
provide us certain details such as: full name; e-mail or physical address, and other information.
How do we receive information about you?
We receive your Personal Information from various sources:
● When you voluntarily provide us your personal details in order to register on our Site;
● When you use or access our Site in connection with your use of our services;
● From third party providers, services and public registers (for example, traffic analytics vendors).
What information we collect?
We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy.
We may use the information for the following:
● Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
● To communicate with you and to keep you informed of our latest updates and services;
● To serve you advertisements when you use our Site (see more under
"Advertisements");
● To market our websites and products (see more under "Marketing");
● Conducting statistical and analytical purposes, intended to improve the Site.
In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.
In addition to the purposes listed in this Privacy Policy, we may share Personal Information with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes:
● Hosting and operating our Site;
● Providing you with our services, including providing a personalised display of our site;
● Storing and processing such information on our behalf;
● Serving you with advertisements and assist us in evaluating the success of our
advertising campaigns and help us retarget any of our users;
● Providing you with marketing offers and promotional materials related to our Site
and services;
● Performing research, technical diagnostics or analytics;
We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.
User Rights
You may request to:
1. Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information, together with supplementary information.
2. Receive a copy of personal information you directly volunteer to us in a structured, commonly used and machine-readable format.
3. Request rectification of your personal information that is in our control.
4. Request erasure of your personal information.
5. Object to the processing of personal information by us.
6. Request to restrict processing of your personal information by us.
7. Lodge a complaint with a supervisory authority.
However, please note that these rights are not absolute, and may be subject to our own legitimate interests and regulatory requirements.
If you wish to exercise any of the aforementioned rights, or receive more information, please contact our Data Protection Officer (“DPO”) using the details provided below:
Retention
We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused
information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.
Cookies
We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.
A "cookie" is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.
The Site uses the following types of cookies:
a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyse our web access.
Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.
We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google
Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted.
Third party collection of information
Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.
This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy.
How do we safeguard your information?
We take great care in implementing and maintaining the security of the Site and your information.
We employ industry standard procedures and policies to ensure the safety of the information we collect and retain, and prevent unauthorised use of any such information, and we require any third party to comply with similar security requirements, in accordance with this Privacy
Policy. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.
Transfer of data outside the EEA
Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.
Advertisements
We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser).
You may opt-out of many third-party ad networks, including those operated by members of the Network Advertising Initiative ("NAI") and the Digital Advertising Alliance ("DAA").
For more information about this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: http://optout.networkadvertising.org/#!/ and http://optout.aboutads.info/#!/.
Marketing
We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you.
Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution
lists. Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.
Corporate transaction
We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.
Minors
We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorization by a parent or legal guardian. We do not knowingly collect Personal
Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at: info@passingthebatoncic.com
Updates or amendments to this Privacy Policy
We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.
How to contact us
If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at: info@passingthebatoncic.com
Passing the Baton
Last Modified 30 Jan 2025
Passing the Baton Privacy Policy
PASSING THE BATON CIC (PTB)
Safeguarding Policy
POLICY STATEMENT
PTB's Commitment to Safeguarding: PTB is dedicated to providing a variety of experiences aimed at helping individuals grow their strengths, boost their confidence, learn new skills, build resilience, and make new friends. PTB is firmly committed to ensuring that all children, young people, men, and women within our organisation enjoy a positive, inclusive, and safe environment while participating in PTB programs.
Core Principles:
This safeguarding policy outlines PTB’s commitment to protecting children, young people, and vulnerable adults, and establishes the procedures and practices guiding our approach.
Key principles include:
● The welfare and interests of our members are paramount in all our work and decisions.
● Every member has an equal right to protection from harm, regardless of age, gender, religion, ethnicity, disability, sexual orientation, or socioeconomic background.
● Recognising that some members may be at higher risk of abuse and taking appropriate steps to ensure their welfare.
Scope of the Policy: The PTB safeguarding policy is applicable to all individuals working on behalf of PTB, including:
● Senior managers and the board of trustees
● Paid staff
● Volunteers
● Sessional workers
● Agency staff
● Students
Non-compliance with the safeguarding policy and procedures will be taken seriously, addressed promptly, and may lead to dismissal or exclusion from the organisation.
Framework and Guidance:
Our detailed safeguarding policy, available upon request, provides a clear framework ensuring our duty of care for children, young people, and
vulnerable adults. It aligns with UK legislation and statutory guidance, including "Working Together to Safeguard Children" (2018) and "Keeping Children Safe in Education" (2022).
This policy is supported by other organisational policies and guidance, such as:
● Safer Recruitment Guidance
● Drugs, Alcohol, and Psychoactive Substance Policy
● County Lines Guidance
● Sexting and Peer-on-Peer Guidance
● Child Sexual Exploitation Assessment Toolkit
● Online Safety Guidance
● Challenging Behaviour Policy
● Low Level Concerns Policy
Commitments to Safety: PTB ensures the safety of its members by:
1. Promoting and prioritising the safety and well-being of all members in every area of our work.
2. Adopting safer recruitment practices to deter, reject, or identify individuals who might pose a risk.
3. Raising awareness of the safeguarding policy and procedures during the induction process.
4. Ensuring everyone understands their safeguarding roles and responsibilities through supervision, training, and learning opportunities.
5. Enabling team members to recognise and respond to signs of abuse and understand their duty to report concerns.
6. Appointing designated safeguarding leads to coordinate policy implementation and act as the first contact for concerns.
7. Ensuring all concerns are taken seriously and addressed promptly.
8. Working with and referring concerns to the Local Authority.
9. Maintaining confidential, detailed, and accurate records of safeguarding concerns and storing them securely.
10. Ensuring partner organisations have appropriate safeguarding policies and procedures.
11. Reviewing the safeguarding policy annually and updating it as necessary in line with legislative or guidance changes.
12. Overseeing the policy's application through corporate governance arrangements, including the Board of Directors.
Last Modified 30 Jan 2025
Passing the Baton Equality, Diversity and Inclusion policy
Passing the Baton is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination.
The aim is for our workforce to be truly representative of all sections of society and ourcustomers, and for each employee to feel respected and able to give their best.
The organisation - in providing goods and/or services and/or facilities - is also committed against unlawful discrimination of customers or the public.
Our policy’s purpose
This policy’s purpose is to:
1. Provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time
2. Not unlawfully discriminate because of the Equality Act 2010 protected characteristics of:
· age
· disability
· gender reassignment
· marriage and civil partnership
· pregnancy and maternity
· race (including colour, nationality, and ethnic or national origin)
· religion or belief
· sex
· sexual orientation
3. Oppose and avoid all forms of unlawful discrimination. This includes in:
· pay and benefits
· terms and conditions of employment
· dealing with grievances and discipline
· dismissal
· redundancy
· leave for parents
· requests for flexible working
· selection for employment, promotion, training or other developmental opportunities
Our commitments
The organisation commits to:
1. Encourage equality, diversity and inclusion in the workplace as they are good practice and make business sense
2. Create a working environment free of bullying, harassment, victimisation and unlawful discrimination, promoting dignity and respect for all, and where individual differences and the contributions of all staff are recognised and valued. This commitment includes training managers and all other employees about their rights and responsibilities under the equality, diversity and inclusion policy. Responsibilities include staff conducting themselves to help the organisation provide equal opportunities in employment, and prevent bullying, harassment, victimisation and unlawful discrimination. All staff should understand they, as well as their employer, can be held liable for acts of bullying, harassment, victimisation and unlawful discrimination, in the course of their employment, against fellow employees, customers, suppliers and the public.
3. Take seriously complaints of bullying, harassment, victimisation and unlawful discrimination by fellow employees, customers, suppliers, visitors, the public and any others in the course of the organisation’s work activities. Such acts will be dealt with as misconduct under the organisation’s grievance and/or disciplinary procedures, and appropriate action will be taken. Particularly serious complaints could amount to gross misconduct and lead to dismissal without notice. Further, sexual harassment may amount to both an employment rights matter and a criminal matter, such as in sexual assault allegations. In addition, harassment under the Protection from Harassment Act 1997 – which is not limited to circumstances where harassment relates to a protected characteristic – is a criminal offence.
4. Make opportunities for training, development and progress available to all staff, who will be helped and encouraged to develop their full potential, so their talents and resources can be fully utilised to maximise the efficiency of the organisation.
5. Make decisions concerning staff being based on merit (apart from in any necessary and limited exemptions and exceptions allowed under the Equality Act).
6. Review employment practices and procedures when necessary to ensure fairness, and also update them and the policy to take account of changes in the law.
7. Monitor the make-up of the workforce regarding information such as age, sex, ethnic background, sexual orientation, religion or belief, and disability in encouraging equality, diversity and inclusion, and in meeting the aims and commitments set out in the equality, diversity and inclusion policy.
Monitoring will also include assessing how the equality, diversity and inclusion policy, and any supporting action plan, are working in practice, reviewing them annually, and considering and taking action to address any issues.
Agreement to follow this policy
The equality, diversity and inclusion policy is fully supported by senior management and has been agreed with trade unions and/or employee representatives.
Our disciplinary and grievance procedures
Details of the organisation’s grievance and disciplinary policies and procedures can be found at.
This includes with whom an employee should raise a grievance – usually their line manager.
Use of the organisation’s grievance or disciplinary procedures does not affect an employee’s right to make a claim to an employment tribunal within three months of the alleged discrimination.
Updated 30 Jan 2025